Best practices / Vanuatu Institute of Technology

$3.3 million saved with AI-powered course creation

Going digital with CYPHER elevates learning for all

Vanuatu Institute of Technology

2024 Customer of the Year, Operational Efficiency winnerEstablished originally in 1970, Vanuatu Institute of Technology (VIT) is an internationally recognised Institute of Higher Education and Training producing skilled graduates contributing to a sustainable and resilient Vanuatu. They aim to deliver industry-leading, quality education and training, building an innovative and entrepreneurial skilled labour force across Vanuatu.

"With CYPHER Learning, VIT now offers 24/7 access to course materials for all 295 courses, making learning more accessible to students, including those in remote areas. The scalable nature of the platform means that as VIT grows, additional courses can be created and launched with ease, maintaining the same level of efficiency and quality."

Wade Evans, Principal

INDUSTRY

Technical and vocational education and training (TVET)

COUNTRY

Vanuatu

SIZE

Medium

The challenge

  • Needed access to analytics tools and reporting to verify learning outcomes
  • Finding the right platform to balance resource efficiency, compliance, and learner experience
  • Engagement and communication were priorities to help foster a sense of community among students

The combination of inefficient feedback mechanisms, poor communication, and administrative burdens significantly impacted VIT’s ability to achieve its goals. Delayed feedback and inconsistent assessments reduced student satisfaction and performance, while gaps in compliance with Vanuatu Quality Assurance Framework (VQAF) standards affected the institution’s credibility. These challenges also made it harder to attract students and forge partnerships, limiting VIT’s growth potential.

Trainers often struggled to align their materials and assessments with VQAF requirements, resulting in compliance gaps. These inefficiencies didn’t just undermine internal operations—they also negatively affected the institution's reputation, making it harder to maintain a standard of high-quality education.

Without a centralized system, fostering collaboration and support among stakeholders was difficult. Students felt disconnected, and trainers often found it challenging to address concerns promptly. This poor communication flow made it harder to create a collaborative and supportive learning environment.

The solution

  • Task automation has reduced administrative workload by approximately 40%
  • AI 360 features have supported trainers by incorporating interactive elements and personalized learning paths
  • The switch to CYPHER has seamlessly supported the shift from paper-based processes to digital workflows

The introduction of CYPHER LMS has significantly streamlined administrative and instructional processes, resulting in noticeable productivity gains:

  • Administrative efficiency: Automated workflows for enrollment, grading, and reporting have reduced the workload on staff by approximately 40%. This allows trainers and administrators to focus more on strategic tasks like curriculum development and student support.
  • Time saved in manual processes: Tasks that previously required hours to complete, such as compiling grades or distributing materials, now take minutes. Staff productivity in these areas has increased by an estimated 50%.

Features

CYPHER AI 360 has been a game-changer in simplifying content creation for trainers. AI 360 leverages AI-powered tools to assist educators in designing and structuring course materials, reducing the time and effort involved in content development.

  • Interactive learning materials: Trainers can create quizzes, assignments, and multimedia presentations that engage students more effectively.
  • Customized learning paths: The ability to tailor content based on individual student progress ensures that learners receive personalized instruction that matches their pace and understanding.
  • Effortless updates: Trainers can quickly modify existing content to incorporate industry updates or compliance requirements, ensuring that courses remain relevant and current.

This tool has not only made the process of curriculum development more efficient but has also encouraged trainers to experiment with innovative teaching methodologies.

Implementation

One of the most impactful changes has been the availability of course content around the clock. Learners can access digital materials, including lecture notes, instructional videos, quizzes, and supplementary resources, at any time. Students now have the flexibility to revisit challenging concepts as often as needed, leading to better understanding and long-term retention. This has been especially beneficial for those balancing education with work or family commitments. At VIT, feedback indicates that learners feel more confident in recalling information during assessments and applying it in practical scenarios.

One of the most significant impacts of adopting CYPHER LMS has been the shift from paper-based processes to digital workflows. This transition has led to substantial cost reductions in several areas:

  • Streamlined administrative tasks: Enrollments, attendance tracking, and grade submissions are automated, saving both time and money.
  • Efficient resource management: Digital storage ensures that resources are centralized and accessible, eliminating the costs associated with physical storage and duplication.

The financial savings from these changes have allowed VIT to reinvest in other critical areas, such as infrastructure and professional development for trainers.

CYPHER LMS has sparked a renewed enthusiasm for blended learning among trainers, combining the best of in-person and online teaching. The platform’s features have made it easier for trainers to deliver engaging and flexible learning experiences:

  • Flexible scheduling: Trainers can use the LMS to schedule in-person sessions while supplementing them with online modules that students can complete at their convenience.
  • Engaging online tools: Features like discussion boards, real-time messaging, and interactive assignments have enhanced trainer-student interactions, even outside the classroom.
  • Remote accessibility: Students in remote areas now have equal access to learning resources, ensuring inclusivity and reducing geographical barriers.

This shift to blended learning has improved student participation and satisfaction, while trainers feel empowered to experiment with new teaching techniques.

The results

  • Interactive features have increased learner engagement by approximately 30%
  • With 295 courses created, VIT has saved approximately $3.3 million USD with AI 360
  • Enhanced accessibility has resulted in a 20% increase in course completion rates

CYPHER has been instrumental in fostering a more engaging and supportive learning environment, contributing to better student outcomes:

  • Higher engagement rates: Interactive features like quizzes, gamification, and real-time feedback have increased learner engagement by approximately 30%.
  • Improved completion rates: The availability of digital resources and personalized learning paths has resulted in a 20% increase in course completion rates.
  • Enhanced accessibility: Internet-enabled classrooms and online access to course materials have enabled students, especially those in remote areas, to stay connected and actively participate in their learning.

The financial implications of adopting AI 360 have been equally remarkable. Before adopting CYPHER, course creation at VIT was a labor-intensive process, requiring extensive manual input and coordination between trainers and administrators. By automating tasks that previously required extensive man-hours, VIT has achieved substantial cost reductions:

  • Cost savings per course: Each course created using AI 360 saves an estimated $11,200 USD.
  • Total cost savings: With 295 courses created, VIT has saved approximately $3.3 million USD, or approximately 400,425,135 VUV.
  • Reinvestment opportunities: These savings have been reinvested in infrastructure upgrades, such as the installation of TV screens and internet access in classrooms, and professional development for trainers.

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